Secretary to the General Manager (Temporary) Job ID: 04102

  • Broadwing
  • Malta
  • Apr 17, 2019
Temporary Admin-Clerical Jobs

Job Description

Company Introduction

Our client is a leading operator in the Hospitality industry.

Job Responsibilities and Duties

  • Acting as a first point of contact: dealing with correspondence and phone calls;
  • Managing diaries and organizing meetings and appointments;
  • Controlling access to the General Manager;
  • Booking and arranging travel, transport and accommodation;
  • Assisting in the co-ordination of meetings and in liaison with Head office with regards to General Manager’s appointments;
  • Reminding the General Manager of important tasks and deadlines;
  • Typing, compiling and preparing reports, presentations and correspondence;
  • Managing databases and filing systems;
  • Implementing and maintaining procedures/administrative systems;
  • Liaising with staff, suppliers and clients. Constant co-ordination with management;
  • Collating and filing;
  • Meeting any other request given by the Board of Directors;
  • Participating in conducting weekly/ monthly meetings.

Experience

  • Proven experience of working within an office environment.

Personal Skills

  • Smart, mature and of professional disposition;
  • Capable to work on own initiative;
  • Proficient computer literacy in word and excel;
  • Excellent organization, verbal and written communications skills;
  • Fluent in Maltese and English Languages.

Salary

Negotiable