€20,000 - €24,000 yearlyIRIS THAUMAS LTD. Luqa, Malta
Aug 27, 2019Full time
Are you passionate about aviation? Are you looking for a position that will help you develop your career in the exciting corporate aviation world? If your answer is yes , this job may be for you! We are searching for an Office Assistant on behalf of our client Elitavia Malta Ltd who is looking for a person whose administrative skills are simply out of this world! This is someone that can strut through the halls with an extra pep in their step because they have everything handled. You will be an integral piece in the day to day operations of the company for various departments. Personality we are looking for: Always dependable, obsessed with perfection and streamlining processes. You are highly organized with extreme attention to detail, possess a high sense of self-direction and purpose, and strive for the highest level of operational success. You possess a positive, excited energy that shows in your work and influence of others. What will you be doing: Basic administration duties as receiving and redirecting company phone calls, registering and distribute incoming & outgoing mail, ensuring a constant supply of office supplies, maintaining a presentable office space, manage office calendar and take minutes of meetings, Proficiency in MS Office applications including Word, Excel PowerPoint and Adobe Acrobat. More specifically; candidates must be able to manage document formatting, TOCs, LEPs and proof reading before publication, Have a grasp of office administration and basic business processes to be able to assist managers in the office with general tasks involving interactions with professional bodies and government Departments, Be able to prioritise work and manage a variety of work inputs, resulting from general administrative support to all departments. Good command of the English language, Support various data entry tasks in Company software, Be able to prioritise work and manage a variety of work inputs, resulting from general administrative support of the DoBO, FOM, FSO, CM, CAM in their respective roles, Be prepared to arrange and coordinate movements of original documents to lawyers offices, Government Departments, Elitavia Crews, Clients etc. including when necessary taking/collecting documents personally, Must have a driving licence, Must be able to pass a security check for the issue of an Airport Pass, Provide support on Aircraft registration process, Customs import of aircraft, Corsia and ETS scheme management, invoice checking, preparation and maintenance of budgetary information, airport pass management, administration relating to risk register etc. Does this position sound exciting? Then you are welcomed to Apply!